JOB DESCRIPTION:        COACHING/REPRESENTATIVE CONVENOR/COMMITTEE

Convenor

• Convene and chair committee meetings
• Liaise with Netball Administrator date and time for Committee Meetings
• Liaise with Netball Administrator agenda for distribution to Committee members at least four days prior to meeting
• Prepare reports for Ashburton Guardian feature pages (pre-season and end of season)
• Prepare end of year reports for the Annual Report to be into Netball Administrator at a date to be advised annually

Convenor and Committee Members

• Prepare and implement Development Programmes for coaches and players
• Co-ordinate accreditation courses for coaches
• Arrange with Media Liaison publicity for all coaching programmes and achievements
• Advise the Management Board of Representative Personnel appointments from applications received
• Make recommendations to the Management Board on coach/player selection for any development programmes – locally, regionally, nationally
• Liaise with Regional Coaching Co-ordinator and provide annual coaching calendar
• Liaise with Umpires’  Group, where required, to organise combined activities
• Advise Netball Administrator of any rewards to be given to presenters/helpers
• Prepare an annual plan and budget recommendations for both Coaching and Representative to be into Finance Convenor no later than 1 December in each year
• Approve payments as necessary for passing at Management Board meetings
• Co-ordinate ‘Netties’ and ‘Fun Ferns’
• Measure activities against Strategic Plan requirement no later than 1 October each year
• Prepare representative calendar for the season in liaison with Netball Administrator
• Recommendations/discussions from Coaching/Representative Committee meetings are to be forwarded to the Management Board

Administrator

Keep all records up to date on accreditation of coaches as advised by Coaching Convenor

• Order resources as required by the Convenor

Attend committee meetings and keep minutes – send to all Coaching/Representative members and Management Board

Arrange club publicity for coaching programmes through minutes and newsletters

• Organise representative transport, accommodation and advise Managers, Coaches and Liaison
• Receive all draws and forward to appropriate representative personnel as well as the President, Representative Liaison, Media Liaison
• If home fixtures –

Ø Arrange office, canteen, cleaner (advise early that games are on, preferably at beginning of season

Ø Print and distribute draw to all participating teams, Representative Liaison, President and Media Liaison

Ø Appoint umpires to fixtures

 

JOB DESCRIPTION:        COMPETITION CONVENOR/COMMITTEE

Convenor

• Convene and chair committee meetings
• Liaise with Netball Administrator date and time for Committee meetings
• Liaise with Netball Administrator agenda for distribution to Committee members at least four days prior to meeting
• Prepare reports for Ashburton Guardian feature pages (pre-season)
• Prepare end of year report for the Annual Report – to be into Netball Administrator at a date to be advised annually
• To lead grading meetings as required
• To be prepared to support Junior Committee with draws

Convenor and Committee Members

• Report to Management Board complete structure for season
• Make necessary adjustments to draw from time to time as required, or instructed by Management Board
• Set up and run Twilight League Competition and any other competitions as required
• Allocate Country Days from Club applications – take out to be decided by MB
• Prepare an annual plan and budget recommendations for Competition to be into Finance Convenor at a date to be decided annually
• Advise Netball Administrator of any rewards to be given to presenters/helpers
• Approve payments as necessary for passing at Management Board meetings
• Measure activities against strategic plan requirement no later than 1 October each year
• Check that all trophies are in order for end of season presentations
• Competition convenor to be prepared to support Junior Committee with draws and meetings to prepare grading round draw/s and finalise grades for the season
• Recommendations/discussions from Competition Committee meetings are to be kept confidential until ratified by Management Board
• Competition cancellation convenor to communicate with Cancellation Management Board Member when need to cancel netball
• Competition Committee member to set up for deferred games when on Monday/Tuesday and lock up at the end of the games

Administrator

• Attend Committee meetings and keep minutes – send to all Competition Committee members and Management Board
• Prepare draw for season
• Place draw in local papers weekly and on the Mid Canterbury Netball Web page
• Appoint umpires to local competition
• Results and competition points are to be updated weekly and added to the Mid Canterbury Netball Web page
• Competition points to be posted on noticeboard weekly throughout the season
• Prepare draw booklet for season, publish and distribute to clubs, Management Board and media
• Work with Draw Convenor for semi finals and finals draw
• Make sure all trophies are engraved and ready for end of season presentation
• Organise certificates and awards
• Prepare draws for Secondary Schools’ Tournament and other Tournaments as required under instruction from the Management Board and Competition Committee
• Organise deferred games together with the Competition Committee Convenor

JOB DESCRIPTION:  FINANCE CONVENOR/COMMITTEE

Convenor

• Convene and chair committee meetings
• Liaise with Netball Administrator date and time for Committee meetings
• Liaise with Netball Administrator agenda for distribution to Committee members at least four days prior to meeting
• Prepare end of year report for the Annual Report – to be into Netball Administrator at a date to be advised yearly
• Manage the Human Resource Function, communicating with Management Board as required

Convenor and Committee Members

• Supervise payments of accounts and receipts of income
• Set up and ensure all procedures relating to financial matters are adhered to
• Pay weekly wages as per timesheets for employees
• Prepare and file a monthly employment schedule with Inland Revenue Department
• Prepare annual budget taking into account all sub-committee recommendations
• Provide monthly budget/actuals comparisons for all sub-committee convenors and Management Board
• Monitor actual results against budgeted figures monthly after bank statements are entered onto computer
• Make recommendations to the board to ensure funds are invested in the best interests of Mid Canterbury Netball
• Approve payments, as necessary, for passing at Management Board Meetings
• Assist in the preparation of application forms for grants/sponsorships
• Prepare annual financial accounts – 30 September balance date
• Forward accounts and supporting documentation to auditor at a date to be advised annually
• Measure activities against strategic plan requirement no later than 1 October each year
• Recommendations/discussions from Finance Committee meetings are to be kept confidential until ratified by Management Board

Administrator

§ Present all accounts to Management Board for approval for payment

• Pay all accounts after they have been approved by Management Board/Convenors
• Enter bank statements on Cash Manager programme
• Prepare monthly GST returns
• Keep filing of accounts up to date
• Bank money weekly as required
• Attend committee meetings and keep minutes – send to all Finance Committee members and Management Board

JOB DESCRIPTION:  JUNIOR CONVENOR/COMMITTEE

Convenor

• Convene and chair committee meetings
• Liaise with Netball Administrator date and time for Committee Meetings
• Liaise with Netball Administrator agenda for distribution to Committee members at least four days prior to meeting
• Prepare reports for Ashburton Guardian feature pages (pre-season and end of season)
• Prepare end of year reports for the Annual Report – to be into Netball Administrator at a date to be advised annually
• To lead grading meetings as required

Convenor and Committee Members

• Appoint the following personnel at the first Committee meeting

Ø Deputy Convenor – one required

Ø Draw Convenor – one required

Ø Duty Roster

Ø Cancellation committee        Fun Ferns

Saturday morning netball (2/3 members)

• Set dates/programme for season
• Report to Management Board structure for junior season
• Junior Committee/Convenor to grade teams.  (Senior Draw Convenor available to help if required)
• Prepare grading draw for season (with the help of Senior Draw Convenor if required)
• Make necessary adjustments to draw from time to time as required, or instructed by the Management Board
• Prepare an annual plan and budget recommendations for Competition, to be into Finance Convenor at a date to be decided annually
• Approve payments as necessary for passing at Management Board meetings
• Advise Netball Administrator of any rewards to be given to presenters/helpers
• Co-ordinate all Saturday Junior Netball
• Convenor and each Committee Member to be available for Saturday morning duty as rostered
• Annual Junior Tournament – Convenor and Committee to be available to plan and work on the day, in liaison with the Netball Administrator and Management Board
• Co-ordinate opening day, closing day and liaise with Netball Administrator for presentation ceremony
• Co-ordinate certificates/awards with Netball Administrator
• Liaise with the various Committees as required
• Measure activities against Strategic Plan requirement no later than 1 October each year
• Recommendations/discussions from Junior Committee meetings are to be kept confidential until ratified by the Management Board

Administrator

• Attend Committee meetings and keep minutes – send to all Junior Committee members and Management Board
• Prepare draw for season
• Place draw in local papers weekly and on the Mid Canterbury Netball Web page
• Appoint umpires to local competition
• Results and competition points are to be updated weekly and added to the Mid Canterbury Netball Web page
• Competition points to be posted on noticeboard weekly throughout the season
• Prepare draw booklet for season, publish and distribute to Clubs, Management Board and media
• Work with Draw Convenor for semi finals and finals draw
• Make sure all trophies are engraved and ready for end of season presentation
• Organise certificates and awards
• Prepare draw and appoint umpires to Annual Junior Tournament

JOB DESCRIPTION:        PROMOTIONS CONVENOR/COMMITTEE

Convenor

• Convene and chair committee meetings
• Liaise with Netball Administrator date and time for Committee Meetings
• Liaise with Netball Administrator agenda for distribution to Committee members at least four days prior to meeting
• Prepare end of year report for the Annual Report – to be into Netball Administrator on a date to be advised annually

Convenor and Committee Members

• Draft a plan to present to major sponsors.  This needs to be looked at every year.  Meet with major sponsors.  Contact to be made with our court sponsors.
• Liaise with Media Co-ordinator re Guardian feature.
• Organise the promotion of opening and closing day for Mid Canterbury Netball
• Look at ways to promoting netball, eg games to the Tactics
• Approve payments as necessary for passing at Management Board meetings
• Organise end of year prize giving for Mid Canterbury Netball.
• Prepare annual plan and budget recommendations for Promotions to be into Finance Convenor on a date to be advised annually
• Keep our sponsors informed.  Invite them to opening/closing day.  Invite them to any major netball fixtures in Mid Canterbury.
• Advise Administrator of any rewards to be given to presenters/helpers.
• Measure activities against strategic plan requirement no later than 1 October each year
• Recommendations/discussions from Promotions Committee meetings are to be kept confidential until ratified by Management Board

Administrator

• Attend committee meetings and keep minutes
• Send out invitations to opening/closing day and end of year presentations as instructed by Committee/Management Board
• Prepare sponsor contracts for distribution

JOB DESCRIPTION:        PROPERTY CONVENOR/COMMITTEE

Convenor

• Convene and chair committee meetings
• Liaise with Netball Administrator date and time for Committee Meetings
• Liaise with Netball Administrator agenda for distribution to Committee members at least four days prior to meeting
• Prepare end of year report for the Annual Report – to be into Netball Administrator on a date to be advised annually

Convenor and Committee Members

• Approve payments as necessary, for passing at Management Board meetings
• Maintenance of court equipment
• Maintenance of pavilion
• Liaise with maintenance officer and approve reimbursements
• Communicate with tradespeople for repairs or ensure Administrator does.
• Liaise with Administrator to maintain office equipment.
• Prepare duty lists and post strategically around pavilion.  Ensure copies are sent to clubs at start of every season.
• Liaise with Administrator to prepare duty schedules for Club, Management (Security) and office duties.
• Advise Administrator of any rewards to be given to presenters/helpers
• Liaise with pavilion cleaner.
• Prepare an annual plan and budget recommendations for Property  to be into Finance Convenor at a date to be advised annually
• Participate in all major projects
• Measure activities against strategic plan requirement no later than 1 October each year
• Recommendations/discussions from Property Committee meetings are to be kept confidential until ratified by Management Board

Administrator

§ Advise Property Convenor of repairs needing doing

• Organise for repairs to be attended to
• Post duty lists strategically around pavilion as well as sending a copy to all clubs at the commencement the season
• Prepare duty schedules for Club, Management (security), and office personnel
• Organise provision of weekly necessities, eg toilet paper, roller towels, bin liners
• Distribute keys to representative managers and committee personnel as required and keep a record of all keys held
• Attend committee meetings and keep minutes – send to all Property Committee members and Management Board

JOB DESCRIPTION:        UMPIRE CONVENOR/COMMITTEE

Convenor

• Convene and chair committee meetings
• Liaise with Netball Administrator date and time for Committee meetings
• Liaise with Netball Administrator agenda for distribution to Committee members at least four days prior to meeting
• Prepare reports for Ashburton Guardian feature pages (pre-season and end of season)
• Prepare end of year report for the Annual Report – to be into Netball Administrator at a date to be advised annually

Convenor and Committee Members

• Prepare and implement development programmes for umpires from Entry Level to Centre Level and to support Regional and New Zealand Level Umpires
• Co-ordinate exams for Centre Level.
• Liaise with Netball Administrator to advise umpires when they are due for  assessment
• Arrange with Media Liaison for media coverage of umpire coaching classes and of any exam successes
• Convenor and each Committee Member to be available for Saturday as rostered  to deal with any umpire queries
• Prepare an annual plan and budget recommendations for Umpires to be into Finance Convenor at a date to be decided annually
• Advise Administrator of any rewards to be given to presenters/helpers
• Approve payments as necessary, for passing at Management Board Meetings
• Appoint umpires to Representative fixtures
• Measure activities against strategic plan requirement no later than 1 October each year
• Recommendations/discussions from Umpire Committee meetings are to be kept confidential until ratified by Management Board
• To speak at end of season presentations, if required

Administrator

• Keep records of local level exam results after being advised by umpire convenor
• Appoint umpires to local competition
• Order any resources as required by umpire convenor
• Attend committee meetings and keep minutes – send to all Umpire Committee members and Management Board